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Purchasing Officer

Job Opportunities

To : All interested candidates
From : Human Resource Department, Angkor Hospital for Children
Position : Purchasing Officer
Report to : Purchasing Manager
Job Location : Angkor Hospital for Children, Siem Reap
Vacancy : 01 position
Working Hours : 45 hours per week
Closing Date : 5 October 2018 at 5.00 pm

The Purchasing Officer is responsible for the coordination of a wide variety of purchasing activities and in particular to search for the highest quality supplies at the lowest possible purchase cost in a timely manner. The Purchasing Officer must follow the processes and procedures of procurement of the hospital.

The Purchasing Officer is mainly responsible for monitor and managing the entire purchasing process. Purchaser will mainly responsible for purchasing the item below:

Main Responsibilities

  • Responsible for the preparation and processing of purchase orders in accordance with the hospital policies and procedures.
  • Act to procure the needed quality of supplies, services and equipment and issue orders in accordance with specification once the Purchase Request is approved
  • Maintain complete up to date purchasing records/data and pricing in the system.
  • Update and maintain supplier contact in the “supplier list” record.
  • Responsible for handing the completed purchasing documents to Finance Department for payment to the relevant vendors.
  • Source, select and negotiate for the best purchase package in term of quality, price, terms, deliveries and services with suppliers.
  • Working closely with Logisticians and Accountant to ensure that items are delivered on-time and as ordered.
  • Make sure that suppliers are forwarded to communicate with Logistic Manager regarding overseas shipping, clearance coordination and follow up constantly.
  • Coordinate and resolve problems with requester and suppliers if any.
  • Responsible for petty cash purchasing and reimbursement of the petty cash from the Finance Department.
  • Make sure that requesters are properly informed and updated verbally and/or by email regarding the progress of the supplies.
  • Arrange and coordinate the Procurement Meeting.
  • Record the Procurement Minutes and ensure that they are recorded correctly, written up and delivered to the relevant units.
  • Drafting and Negotiation of contracts and subsequent administration before sending to administrator for verification.
  • Maintain confidentiality of information in accordance with hospital policies.
  • Report to the Purchasing Manager of any issues related with Procurement Process and/or any disturbances. (e.g: Supplier did not follow contract etc)
  • Inspection of supplies, services and equipment purchased to ensure conformance with specifications.
  • Monitor and evaluate purchasing practices and recommend or effect changes to improve efficiency in unit operation.
  • Assist in stock count activities on a monthly basis or as required.

Requirements

  • Degree in Bachelor of Business Administration would be an advantage.
  • Proficient in office Computer skills in particular Word, Excel and Outlook
  • Report writing and minute writing skills.
  • Good writing and communication in English
  • Willingness to learn and develop new skills.
  • Building rapport – developing good relationships, getting along well with people.
  • Personal work ethic –working under deadlines and task setting based on priorities.
  • Ability to cope with stress
  • Demonstrated confidence and flexibility
  • Ability to recognize potential problems before they occur
  • Effectively analyze problems and develop well-reasoned solutions

How to Apply

Interested candidates are requested to submit an Application for Employment (available at HR Department or download from http://angkorhospital.org/jobs/job-application-forms/) along with Curriculum Vitae, cover letter and eligible Certificate of degree to: Angkor Hospital for Children, Tep Vong Road & Umchhay Street, Svay Dangkum, Siem Reap province‐district, PO Box 50, Siem Reap, Kingdom of Cambodia. Tel: (+855) 63 963 409, 012 67 47 55 or via email: [email protected]. Only short listed candidates will be contacted for interview and submitted applications will not be returned.

“Applicants who do not complete an AHC application form will not be considered”.

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